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BYLAWS

OF THE INDIANA ACADEMIC ADVISING NETWORK


ARTICLE I

Name

The name of this association shall be the Indiana Academic Advising Network. It will also be known as IAAN.


ARTICLE II

Object

Section I: Mission

The Indiana Academic Advising Network (IAAN) is an organization of professionals from colleges and universities concerned with the intellectual, personal, and career or vocational advising needs of students within the State of Indiana. IAAN was founded to foster the professional development of its members by promoting quality academic advising in the state. It is a forum for discussion, debate, and the exchange of ideas regarding academic advising and related areas of higher education.


Section II: Definition of Academic Advising

Academic advising is an interactive process in which the advisor assists students in setting and achieving academic, social, and personal goals that are consistent with their interests, values, abilities, degree requirements, and career expectations. Advisors provide a wide range of information to students and may refer them to other appropriate campus resources. Advisors create a supportive environment in which they may challenge students to take responsibility for making appropriate academic and career decisions. Advising is personalized to consider the particular needs of each student.


Section III: Goals

A. Support and provide for the professional development of the membership.

B. Grow and maintain a diverse and inclusive membership base to meet the needs of the Indiana advising community.

C. Develop and sustain effective organization leadership.

D. Establish a communication network among IAAN members.

E. Establish connections with entities involved in advising and higher education within Indiana and beyond.

F. Support the goals and programs of NACADA-The Global Community for Academic Advising.

G. Encourage individual membership and involvement in NACADA and other academic advising organizations.


ARTICLE III

Membership

Section I: Eligibility

Membership in IAAN is open to academic advisors, counselors, faculty members, graduate students, advising administrators, students serving as peer advisors, and other higher education professionals currently employed at Indiana institutions of higher education whose interests are in the area of academic advising.


Section II: Admission

An eligible individual shall become a regular member in good standing upon payment of annual IAAN dues.


Section III: Rights

All regular members in good standing shall be eligible to attend meetings, vote, hold office, and utilize all the services and benefits provided by IAAN.


Section IV: Dues

The Board of Directors shall set dues annually. Membership is valid for one year from receipt of dues. The Treasurer will notify current and potential members of membership dues one month before the end of the membership year. The Treasurer (or their designate) will notify members in arrears within one month past expiration that they have been dropped from the IAAN membership.


ARTICLE IV

Officers

Section I: Composition

The officers of IAAN shall be: President, Vice-President, Secretary, Treasurer, and four Members at Large. These officers shall perform the duties prescribed by these bylaws and by the parliamentary authority adopted by IAAN. The NACADA Region V State Liaison is encouraged to serve within IAAN leadership throughout their term as Liaison.


Section II: Nomination Procedure

The Membership & Elections Committee will call for nominations from the IAAN membership at the Annual Spring Conference. The Membership & Elections Committee will outline the nomination requirements for open offices. Members may self-nominate for an open office. Nominations will remain open for no less than two weeks after the conference. If there are no nominations for an office, the Membership & Elections Committee may solicit nominations. If there are no nominations for an office by the close of the nomination period, the Board of Directors may appoint a nominee. Election dates will be announced no more than two weeks after the close of nominations.


Section III: Elections

The Membership & Elections Committee will send out the electronic ballot no more than two weeks after the close of nominations. Officers will be elected by electronic vote by the majority of members voting.


Section IV: Terms of Office

Officers shall serve for a term of two years. Terms begin July 1. The President, Secretary, and one Member at Large will be elected in even years; the Vice-President and one Member at Large will be elected in odd years. The Treasurer shall be appointed in odd years by the Board of Directors. One Member at Large shall be appointed by the Board of Directors in even and odd years. Officers must be IAAN members in good standing and must be employed at an Indiana institution of higher education throughout their term in office.

Section V: Office Holding Limitations

Officers may not be elected to serve more than two full consecutive terms in any office.


Section VI: Removal from Office

Board of Directors Members and Officers and/or Committee Chairs will be required to resign from their position if they become employed outside of Indiana in their primary employment, are unable to attend at least one Board meeting per year in person, or abandon their duties as an officer. Officers may be removed by a two-thirds vote of the Board of Directors for unethical, egregious, or illegal activities as determined by said officers and executive team. Officers removed by the Board of Directors may, upon written protest, have their removal confirmed or disaffirmed by a majority vote of the membership.


Section VII: Interim Officers

In case of vacancy, resignation, or removal of the President, the Vice-President shall serve for the remainder of the term. In case of vacancy, resignation, or removal of any other office, the Board of Directors shall appoint a new officer to fill the remainder of the term.


ARTICLE V

Duties and Responsibilities of Officers

Section 1: President

The President shall preside at all meetings of IAAN and the Board of Directors. The President is generally responsible for overseeing all the IAAN activities. The President may call special meetings of the Board of Directors and will serve as an ex-officio member of all standing and ad hoc committees. The President must maintain NACADA membership throughout term of office.


Section 2: Vice-President

The Vice-President shall assist the President as requested and shall serve as President in case of the vacancy, resignation, temporary absence, or removal of the President. The Vice President will serve as an ex-officio member of the Membership & Elections Committee. The Vice President must maintain NACADA membership throughout term of office.


Section 3: Secretary

The Secretary shall keep records of all meetings of IAAN and the Board of Directors and shall give notice of special and regular meetings to all members. The Secretary shall prepare all correspondence requested by the Board of Directors. The Secretary will archive IAAN meeting notes and distribute through IAAN communication channels. The Secretary will serve as an ex-officio member of the Communications Committee


Section 4: Treasurer

The Treasurer will have custody of all IAAN funds and shall maintain such deposits in a federally insured institution approved by the Board of Directors. The Treasurer shall prepare the annual budget, maintain a register accounting for all receipts and disbursements, provide year-to-date and annual reports at Board of Directors and annual meetings, and have the books available for review. The fiscal year will be from July 1 through June 30. The Treasurer shall keep the official membership roster of IAAN.


Section 5: Members at Large

The IAAN membership will elect two Members at Large and the Board of Directors will appoint two additional Members at Large. These four officers will represent the IAAN constituency on the Board of Directors. They will be responsible for maintaining communication with IAAN members and local campus advising organizations. The representatives will encourage advisors to participate in the activities and programs of IAAN. Members at Large will serve on at least one IAAN standing committee.


ARTICLE VI

Board of Directors

Section 1: Executive Committee

A: Composition

The Executive Committee of the Board of Directors consists of the officers of IAAN including President, Vice-President, Secretary, Treasurer, and the NACADA Region V State Liaison (if the incumbent chooses to exercise their right to be an IAAN officer).


B: Duties of the Executive Committee

The Executive Committee will be responsible for appointing chairs for each of the standing and ad hoc committees of IAAN from among the interested members of IAAN.


Section 2: Composition of Board of Directors

Individuals serving on the Board of Directors must be current IAAN members. No member of the Board of Directors may hold more than one seat on the Board of Directors at one time, with the exception of Members at Large, who may also serve as Committee or Sub-committee Chairs. The Board of Directors shall be comprised of the following individuals:

The Executive Committee of the Board of Directors:

Chair, Membership & Elections Committee

Members at Large

Chair, Communication Committee

Chair, Professional Development Committee

Conference Sub-committee Chair

Immediate Past Chair of the Conference Sub-committee

Immediate Past President


Section 3: Board Meetings

The Board of Directors will meet at least twice in person and four times via teleconference each year. The Board of Directors may request updates from any of the standing or ad hoc committees prior to any Board meeting. Special meetings of the Board of Directors may be called by the President, or by the written request of three members of the Board of Directors.


Section 4: Duties of the Board of Directors

A: General Duties

The Board of Directors shall manage the affairs of IAAN between meetings, shall represent IAAN, shall make recommendations to IAAN, perform any duties stated in the Bylaws, and shall act as directed by the members of IAAN.

B: Specific Duties

The Board of Directors:

1. shall be responsible for meetings of IAAN

2. shall appoint the Treasurer of IAAN

3. shall approve the annual budget

4. shall prepare and publish an annual report by June 30

5. shall appoint one Member at Large in both even and odd years

6. must approve all contracts and/or other agreements obligating the organization

7. may authorize expenditures not included in the annual budget and may authorize variations in budgeted expenditures as necessary to fulfill IAAN goals

8. shall annually review fiscal reports

9. shall provide membership with Board meeting minutes and agenda via approved IAAN communication channels


ARTICLE VII

Committees

Section 1: Composition of Committees

The Executive Committee of the Board of Directors will annually appoint the chair of each committee. IAAN members may communicate their desire to serve on a committee by contacting the chairperson or any member of the Board of Directors. Committee members shall be selected by the committee chairperson from among those members indicating interest, subject to approval by the Board of Directors.


Section 2: Standing Committees

There shall be three standing committees of IAAN: Membership & Elections Committee, Communication Committee, and Professional Development Committee.


A: Membership & Elections Committee

The purpose of this committee is to promote, establish, and maintain active membership in IAAN. In addition, the committee shall encourage and promote involvement of all advisors in NACADA. This committee will maintain an accurate database of members in conjunction with the Treasurer. This committee is responsible for maintaining an accurate database of all IAAN members in conjunction with the Treasurer. This committee will encourage and solicit members. This committee will also work to expand membership to institutions not currently represented within IAAN. The Vice President will serve as an ex-officio member of the Membership Committee.


Subsection a: Elections sub-committee

This sub-committee is responsible for announcing and conducting elections. They are also responsible for notifying members of election status, eligibility, and results. This sub-committee shall solicit nominations from the IAAN membership and carry out the duties established in Article IV, Section 2 of these bylaws for preparing the list of nominees for elections.


B. Communication Committee

The purpose of this committee is to establish and maintain communications in IAAN. The committee shall establish and oversee regular communication channels that will address issues of concern and interest to academic advisors in Indiana. This committee is responsible for all communications and promotion of the organization. It will work with the Webmaster to support the website. This committee will disseminate electronic communications as appropriate, including newsletters, social networking, blogging, news and press releases. The IAAN Secretary will serve as an ex-officio member of the Communication Committee.


C. Professional Development Committee

The purpose of this committee is to coordinate professional development opportunities for the members of IAAN. When appropriate, this committee may also establish criteria, solicit nominations, and select members to receive awards, scholarships, and other honors as directed by the Board of Directors, and to forward nominations for appropriate NACADA awards to the NACADA Executive Office.


Subsection a: Conference planning sub-committee

This sub-committee is managed by the Professional Development Committee under the oversight of the Board of Directors, and is responsible for planning the IAAN annual spring conference.


ARTICLE VIII

Dissolution

Upon dissolution of the Indiana Academic Advisors Network all assets shall be distributed to NACADA.


ARTICLE IX

Parliamentary Authority

The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern IAAN in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order IAAN may adopt.


ARTICLE X

Amendment of Bylaws

Proposed amendments to the bylaws must be submitted in writing to the members a minimum of 30 days prior to being ratified by a majority vote of members. Bylaws will be reviewed by the Board of Directors in odd years, or requests for additional review may be brought forward as a special meeting as defined in Article VI Section 3. Bylaw revisions may be voted on through electronic means.

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